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EMS Toolkit included in Qudos3 IMS software

ISO 14001 EMS (Environmental Management System) Software Toolkit

The cost-effective solution to developing your EMS

Every business has some impact on the environment, and as the world becomes more aware of environmental issues, we are expected to manage our impacts better. Many customers are beginning to require their suppliers to have an ISO 14001 environmental management system. That's now easier to achieve than ever before!

ISO 14001 Enviro Toolkit is a very cost-effective development aid that can save you a great deal of time and money. It will help you understand the requirements of the ISO 14001:2015 standard, then plan, document and implement your EMS (Environmental Management System).

Your system will provide a solid foundation for addressing legislative and other requirements. It may also be used as the basis of an integrated management system - covering other compliance issues such as OHS and Quality.

Improve your understanding of ISO 14001

The first step towards developing your ISO 14001 environmental management system is to have a clear understanding of environmental management in general, and the requirements of the ISO 14001 standard in particular. Fortunately, ISO 14001 Enviro Toolkit has a comprehensive environmental eBook that explains the subject matter, how to develop your system, the tools and techniques to use, and traps to avoid. It includes a chapter on the requirements of each clause in the standard - each has a summary, a detailed discussion on requirements, references to relevant compliance standards, a case study, an activity plan, and links to the huge library of sample documents and other tools.

A series of smart training presentations help you learn about various aspects of management systems - such as the Plan-Do-Check-Act cycle and the journey of continuous improvement, techniques and protocols for internal audits, risk management, and management review.

Plan your EMS with confidence

Having learnt the concepts of Environmental management and understood the requirements of the ISO 14001 standard, the next step is to plan your system.

Your plan should establish the current situation, the objectives, and how to get there, and will greatly help to focus efforts cost-effectively.

In ISO 14001 Enviro Toolkit, various tools provide you with the framework to go about that task methodically and with confidence.

Gap Analysis tools are detailed checklists - to self-assess how your existing arrangements measure up to the requirements of ISO14001 or combined standards for an IMS (Integrated Management System). The selected Gap Analysis tool will be your most valuable aid in planning your system.

To help you manage the development or updating of your management system, the System Project Plan divides the project into 5 key stages for:

  1. Understanding
  2. Planning
  3. Documentation
  4. Implementation
  5. Verification

...and then provides a timeline for each itemised component within those stages. The 5 stages align with Activity Plans in relevant chapters of the ISO 14001 Enviro Toolkit guidebook.

Save time documenting your system

ISO14001 has some mandatory requirements for documentation - while other documents are optional.

Documenting a management system can be a time-consuming process. Fortunately, that's just one more area where ISO 14001 Enviro Toolkit scores heavily! Its comprehensive pack of sample documents are designed by a team of qualified management consultants and environmental auditors - ready for easy customizing using Microsoft Word and other Office applications.

Samples include all the documents needed to meet the mandatory requirements of ISO 14001 and more. The selection facilitates options for integrated management systems that address a range of topics including Quality, OHS, Environment, and Information Security.

There are sample Policies for environmental and energy management.

Sample Procedures include:

  • Maintaining awareness of Legal requirements
  • Risk management / Aspects & Impacts
  • Emergency response
  • Records management
  • Internal audits
  • Handling environmental complaints
  • Corrective action
  • ...and many more

Some procedures are in a traditional text format, and others include flow charts. While remaining perfectly suited for printing, the sample procedures in ISO 14001 Enviro Toolkit have also been optimised for on-screen viewing. They incorporate the Navigation View or Document Map feature of MS Word to provide easy navigation via automated style-based hyperlinks.

Put your EMS into practice

Your system needs to be implemented and checked that it is working effectively. Forms and checklists help to prompt action and are essential to record what took place. As you might expect, ISO 14001 Enviro Toolkit is packed with ready-made samples for you to choose from. They include:

  • Action / Incident report
  • Risk assessment
  • Work method statement
  • Audit schedule and record
  • Emergency contact list
  • Meeting minutes
  • Chemical spillkit checklist
  • ...and many more

While most of the templates are provided for printed use, to widen your options, some examples are also optimised for on-screen completion - using form fields.

Forms and checklists help to prompt action and are essential to record what took place so your EMS starts to become part of the everyday method of work.

It is likely that you will need to communicate with employees, customers, and other interested parties about your management system. ISO 14001 Enviro Toolkit includes numerous sample Letters and memos for various subjects. These may be used as the basis of a series of standard letters and help ensure a consistent approach to communications.

How can you get ISO 14001 Enviro Toolkit?

ISO 14001 Enviro Toolkit is included in  Qudos 3 - the comprehensive software solution for an effective and efficient EMS or IMS (integrated management system also addressing quality, OHS and other compliance and risk topics).

Contact us now for details.